Friday, February 26, 2010

Making an Index in Word 2007 Solution to Heavy Editing

When using a large document with over 50 000 words, heavy editing of the text and Index caused a problem with the Index.

I tried to eliminate various topics and page numbers from the Index, however when I either updated the Index or added more topics to the Index, all the topics which I thought I had eliminated reappeared.

I realize that there is a way to delete specific topics laboriously from each page from the Index ( see Windows , http://office.microsoft.com/en-us/word/HP012264991033.aspx#4 ) but this is quite involved and beyond most writers scope when dealing with major editing.

To solve the problem of the reader not having to see these old unwanted topics in the Index, all I did was delete from the Index the unwanted topics and / or page numbers and save the doc as is. Careful not to update or add to the Index! When it was published these unwanted details didn't appear in the Index. True they were still there in the background unseen, but weren't visible to the reader, hence causing no confusion.

The text to which I refer is the School Marketing Manual for the Digital Age (3rd ed) 2010 by Bryan Foster.

Solving the problem of the reader having to see all the old unwanted Index topics and / or numbers, save time by not laboriously deleting individual topics and / or pages from the Index, as per Windows suggestions above, just delete from the Index and save the doc – but don't update the Index at the final stage – suggests Bryan Foster.

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